I used to spend a great deal of time searching for passwords — mine and those that belonged to my clients.
I tried writing them inside my paper client folders — but I’d usually forget. I’d reuse three or four passwords for my various online accounts — except for when programs demanded that a password include a capital letter. Or a character. Or six characters. Or whatever. I’d make the minor change — and then forget.
I’d then spend lots of time shuffling through email. Or waiting for a “forgot your password” email to arrive so that I could log in and change it — starting the process all over again.
None of this was very safe or efficient.
On top of that, I noticed that my clients often had a hard time with passwords, too — especially with quickly finding passwords for Web hosting, FTPing, WordPress, and the like. And, I noticed that their passwords for these things weren’t very strong.
I finally solved this problem with 1Password from AgileBits. (Actually, I don’t know how I lived without it.)
A machine-based application, 1Password lets you store passwords — and everything else you need to remember, including credit cards and software license keys (hallelujah!) — in one place. All you need to remember is one password to open it. (Clever!)
The beauty of 1Password is its two main features:
1. When you get to a Website that requires a login, you simply click on the little menu bar icon. The software opens the password-protected account/site/etc. for you. (No more having to retype things due to typos.)
2. It generates secure passwords for new accounts on the fly — and then saves them.
If you spend a lot of time trying to remember or find passwords, I highly recommend you purchase the app, which works on Apple and Windows machines and across devices.
Then, once you have it installed, add this crucial Web marketing info to it:
1. WordPress URL, username and password — You may know this by heart, but having it stored makes it so you don’t have to constantly key it in.
2. Web Host / Domain manager — Too many times people have forgotten who hosts their Website, which can lead to some pretty terrible scenarios if your site gets hacked or is shut down for some reason. You want to record the hosting company, the company’s URL, a phone number (in case you can’t access the Internet and need to call customer support), and your login information.
3. FTP info — This information is important to have on hand if you ever update your Website or WordPress, or you move it from one Web host to another. You want to record the FTP URL, user name and password. You can find this information within your Web host’s control panel.
4. Google Account (including Analytics) — If you don’t log into Google much except for Analytics, it’s good to record your username and password. Again, saves rekeying and hunting around for your login info.
5. All email accounts — I’ve learned this one the hard way. I’ll record passwords for my various email accounts, and then promptly forget them — making it difficult to resolve issues when they occur.
While you’re entering all this information, create all new strong passwords.
Now, doesn’t that feel good?
What’s your experience with passwords? Do you have a password horror story to share?